If you are employee and you are working in an organization where your desk is not clean and tidy. Whenever you look at your desk and see stacks of papers everywhere and you feel messed up in such an environment.
How do you feel about that? You must be experiencing a high level of mental chaos as well.
Or how will you feel if you have a cleanup and organized work space, it definitely will help you concentrate more, be more productive and stress less.
If you want to be more productive and work effectively here are 10 Pro tips on maintaining a squeaky clean office:
When you are going to follow these strategies you will find out that you’re cleaned up and tidy office space is working for you and it is not against you
Establishing a time to manage everything around
So, first of all, you will have to choose a time, it can be either at the beginning or by the end of the day in order to clear your desk and deal with the mess around your desk. The purpose of this time is not to address the major action items but to make sure that little things are not falling through the cracks and tie up the loose ends of the mess.
This time will also help you to reorder and review your to do list and answer or complete any pending task and the mails you have not replied to.
You should keep this thing in mind that the more chaotic your work life, the more you are going to reschedule these times.
You can also make it who times a day, once when you enter your office space and second when you leave your desk.
By maintaining this healthy habit you will be able to assemble your messy desk, and eventually you will be able to work more efficiently and productively
What about putting things aside
Whenever you want to pick up any file or you want to find any file while you are working on a task, it means that you are spending your mental energy. You should take necessary steps in order to put your document on the right corner. So, you must know that where the specific document lies whenever you need it. And you will not have to put your head into a massive pile of files and waste a lot of time when finding a specific one
Maintaining the files and documents
If you want a clean and maintain desk then you should keep this thing in mind that a good work space possess a good filing system. You should spend time in adjusting the files in order to develop a right system for you. For this you should make categories and put the files into the different categories so whenever you are looking for some specific file you should get it from the category you had put it in. In this way, you will not forget that what file is lying where, and in the end you will be able to work more efficiently when you will not have to stress over finding the specific papers.
Reduce the amount of paper
You should avoid the paper clutter on your desk, and keep it managed. By doing this you will be able to find the important files and Remove all the junk files which are not needed.
Most of the people work best when the desk is completely empty or it is organized the way they want to keep it. There are a few people who like to keep the documents around them in order to remind them of the task they are going to do next. If you are a type of person who likes to keep the documents around him then you should organize the papers on this in such a way that only the important documents are there on your desk with no unnecessary files.
By doing this, you will be able to minimize the distractions and can focus more on the task which is in your hand.
Disinfecting everything weekly
As you are managing everything on daily basis and cleaning your messed up desk, but still you are not disinfecting your desk. You should disinfect and clean the places such as your computer, door knobs, telephones, armrest, keyboards, mice, and table surface.
Cleaning the atmosphere around you
You should be paying attention to cleaning the atmosphere around you. The walls, flower pots, vases, and your water plant should also be clean. Moreover, the restroom you are using must not be unclean in order to avoid any health hazards.
Hiring Office Cleaning Services
You might be feeling messed up while you are thinking to do all of the above mentioned tips. If you do not want to do all of this by yourself you can simply hire an Office cleaning agency and you are good to go.